Below please find the, unedited, audio of the review of the proposed 2010 | 2011 POASC Budget and the February 18th, 2010, Board Meeting which followed afterwards.
The following is the 2010 | 2010 budget template that includes all income and expense categories. Click on the following link to download it in Adobe Acrobat Reader [...]
PLEASE NOTE: This is a report of the Feb. 18, 2010 Board meeting. It is NOT the official minutes.
Property owners who want access to POASC records have new rules governing the request. The rule was approved by a 5 to 2 margin.
Only individuals, their agents or attorneys may ask for specific records. Director Sharon [...]
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Below please find the original recording of the Thursday, January 21, 2010, POASC Board Meeting in its entirety.
You can listen to the entire unedited meeting, over the Internet, by using the following player in Internet Explorer. Other browsers may or may not work.
To download different file formats including Windows Media Player and MP3 [that [...]
Continue reading about Audio Recording of the POASC Thursday, January 21, 2010, Board Meeting
Theresa Lucas, a representative of Alabama Utilities Service (AUS) introduced herself to the board and property owners in attendance at the December board meeting. The group has acquired a permit to build a sewerage treatment plant at the north end of County Road 91. One of the principals, Lucas said the new plant would have [...]
A couple started a business and, in the process, hired a secretary | bookkeeper.
As the business grew he essentially handled the business side of things while the couple focused their time on growing the business.
Later a degreed officer was hired to handle financial matters.
She discovered that the employee, who the owners had treated like their [...]
GRUENLOH & ASSOCIATES, P.C.
MEMORANDUM
PROPERTY OWNERS ASSOCIATION OF SPANISH COVE
TO: Board of Directors
FROM: Wayne Gruenloh, CPA
RE: Personal Credit Card Usage
DATE: December 4, 2009
The purpose of this memo is to explain the tax consequences of personal credit card usage and other employment benefits for employees of the Association. The personal charges that were repaid by the employees [...]
At its November meeting, the POASC Rules Committee discussed potential fixes for problems reported with rental and reservation of the Cove clubhouses. The principal item of discussion was rental of the clubhouses. The Rules and Regulations as to the POASC Bylaws state,
“1. Cove and Land Harbor Clubhouses:
Clubhouses may be used only by Spanish [...]
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There are approximately 1530 property owners in Spanish Cove.
· CPOC committee members represent about 1/3rd of 1% of all Spanish Cove property owners.
To date the Board and Spanish Cove’s new manager have:
· Hired a new forensic CPA
· Hired a new manager
· Uses a new purchase order system
· Limits the use of credit cards
· Is attempting [...]
At the November meeting of the Board of Directors, the Finance Committee Chairman Dale Morsette announced the establishment of a Subcommittee to develop a POASC Financial and Accounting Policies and Procedures Manual. The Subcommittee will be chaired by Assistant Treasurer Dick Junkins.
The Subcommittee will study existing policies and procedures and incorporate them into [...]
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The POASC Board of Directors postponed a decision on whether to prevent property owners from using the clubhouses for private parties until the December meeting, at 6:30 p.m. Thursday, Dec. 17.
Although it was a unanimous recommendation from the Rules Committee, Dick Junkins, committee chairman, asked that the proposal be discussed, but that a vote [...]
Continue reading about New Proposal Bans Private Parties at Cove Clubhouse
Operations Manager Bruce Price warns property owners about a rash of thefts from cars in the area of Ridgewood Drive, Torres Lane and Santa Anna Drive. He advises locking cars in all areas of Spanish Cove even when they are in the driveway or carport. No damage was done to the vehicles, however loose change [...]
Phew, that was quite a Board meeting!
I am so proud of my new JVC camcorder and last night decided to test it by taping a small part of the Thursday night Board meeting.
Arriving shortly after the meeting began, I stood at the very back of the Clubhouse fireside room and pressed the record button [...]
A suggestion to reduce the speed limit in Spanish Cove to 15 mph was postponed until the Oct. 15 Regular Session when the Board of Directors will discuss it in depth.
The proposal came as directors were discussing the Safety Committee proposal to install speed limit and regulatory signs at various places in the Cove. Some [...]
Continue reading about Board to Discuss 15 MPH Speed Limit at October 15 Regular Meeting
The POASC Board of Directors approved the purchase and installation of a three-foot high fence for the north side of the Cove Clubhouse by a vote of six to two. Questions by a member of the audience created discussion about the Bylaw that requires a 2/3 vote for an expense charged to the Asset Repair [...]
To fence, or not to fence: that is the question: Whether ’tis necessary in the minds of POASC Board Members to install a fence from the Cove Clubhouse north wall to the north property line or to leave the area unencumbered. (Apologies to Bill)
A major portion of the one-hour Working Session was devoted to [...]
Two special events took place at the recent meeting of the POASC Board of Directors. First, the Chairman introduced the New Operations Manager, Harry “Butch” Price and then she announced the appointment of property owner Dick Junkins to the board.
Price said since he had just started the day before the meeting, he did not [...]
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A meeting was held Monday, Aug. 17 to inform the POASC Board and property owners of the conclusions by the auditors, Gruenloh & Associates.
Approximately 50 property owners heard Wayne Gruenloh explain how the audit was done and the recommendations he has made.
He said two employees used POASC credit cards for personal expenditures. One had paid [...]
July Financial Statements are available at the Office.
Year to date, the POASC is financially strong and fairly quickly rebuilding our ARR Reserves.
Keep in mind that the funds shown on the report must last thru September 30, 2009.
POASC OPERATING PROCEDURES SECTION VII— POASC GENERAL POLICIES SECTION 7.3 HIRING AN OPERATIONS MANAGER
Outline for hiring a new manager after a vacancy occurs:
A Temporary Manager is [...]
The POASC Board of Directors, at the Regular Session on Thursday, July 23, unanimously approved the proposed amendment to the Covenants allowing site-built homes on single lots in Land Harbor. The proposal will now be prepared for a mailing to property owners for their approval.
The Rules Committee recommended the change because it has been increasingly [...]
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The Working Session of the POASC Board of Directors opened with a statement by Chairman Joan Fletcher regarding the status of the Operations Manager. She said she would entertain no questions, remarks or comments on the subject, due to the possibility of liability through misstatement.
“I called an "Executive Session" meeting on Saturday, July 11, [...]
AGENDA POASC BOARD OF DIRECTORS
WORKING SESSION THURSDAY JULY 16 10:00 a.m.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE – DALE MORSETTE
APPROVAL OF MINUTES
CHAIRMAN’S REPORT –JOAN FLETCHER
MANAGER’S REPORT
TREASURER’S REPORT – BEN BONNET
COMMITTEE REPORTS
FINANCE – Dale Morsette
ACTIVITIES – Judy Deeter
ADMINISTRATIVE – Sue Huff
COMMUNICATIONS – [...]
A month or so back, we had a bit of a firestorm in the Cove regarding discussions about the possibility of converting the Shuffleboard Courts to a different use. The idea presented was to erect a building that could be divided into an exercise room and a billiards room. That idea started to grow [...]
Property Owner Comments on Comments
For much too long now I have been reading comments on Free Speak concerning the process followed by the Manager Selection Committee and the Board Chairperson in finding and “appointing” our new Operations Manager.
It is my opinion that the Manager Selection Committee followed the procedure stated in our procedures. They requested resumes to be submitted [...]
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